Custom Coffee Bags with Valve Manufacturer for a Czech Coffee Brand

Client Background

As a custom coffee bags with valve manufacturer, we were contacted by Radek, the founder of an independent coffee brand based in the Czech Republic, serving local cafés and retail customers across Europe. The brand focuses on small-batch roasted coffee and places strong emphasis on packaging aesthetics and product freshness.

Before contacting us, Radek had been working with a long-term packaging supplier. However, that supplier was no longer able to produce the required bag size, which created an urgent need for a reliable alternative that could support future reorders without recurring size issues.

Project Overview

• Product: Custom printed coffee bags with one-way degassing valve

• Quantity: 3,000 pcs (6 designs × 500 pcs each)

• Target Capacity: 250g coffee beans

• Finish & Structure: Matte surface, zipper closure, bottom gusset, valve

• Market: Czech Republic / EU

The client’s main concern was not only completing this order, but ensuring that the selected size would remain available for long-term, repeat production.

From a custom coffee bags with valve manufacturer perspective, this requirement is common among European coffee brands planning repeat production and long-term supplier relationships.

Client Requirements & Constraints

Bag Size Stability

The primary requested size was 200 × 130 × 70 mm, intended for 250g coffee beans. The client specifically asked whether this size could be treated as a “standard” size to avoid future supply interruptions.

Visual & Structural Details

• Matte finish for a muted, book-like visual style

• One-way degassing valve for roasted coffee

• Clean layout with precise valve positioning

Timeline & Logistics

• Bag production: 12–15 days

• Logistics comparison between express courier and sea freight to door

• Delivery timing needed to align with upcoming in-store promotions

Our Solution

Size Confirmation and Standardization

As a custom coffee bags with valve manufacturer, during communication the client alternated between 200 mm and 220 mm bag height, concerned about long-term availability. We clarified that 13 × 20 × 7 cm is a widely used industry-standard size for 250g coffee, suitable for repeat production and stable supply.

To support this decision, we shared:

• Real production examples from similar coffee brands

• Capacity confirmation based on typical roast density

• Clear recommendations focused on supply stability, not upselling

This helped the client confidently lock in the final dimensions.

Artwork Support and File Verification

The client mentioned that placing designs into the template was challenging. To reduce friction, we provided:

• A clean, blank PDF template

• Valve position reference

• Technical guidance on bleed lines, sealing areas, and zipper height

All six PDF/AI files were individually checked, with special attention to:

• Valve alignment

• Sealing margins

• Print safety zones

This prevented production risks and avoided costly rework.

Production & Logistics Coordination

We issued a clear quotation for:

• Bag production cost (3,000 pcs, excluding shipping)

• Sea freight door-to-door option (10–15 days)

• Express courier alternative for faster delivery at higher cost

This allowed the client to balance cost and timing based on campaign needs.

Payment & Production

After receiving our company banking details (Hong Kong account), the client completed a bank transfer the same day and shared the payment receipt in PDF format. Production was immediately scheduled upon confirmation.

Key Timeline

Day 0 (Evening)
The client contacted us after their original supplier failed to support the required size. We shared sample videos, reference cases, and standard size recommendations.

Day 1 (Daytime)
Final quantity confirmed: 6 designs × 500 pcs.
All artwork files were reviewed and approved for production.

Day 1 (Evening)
Payment received and confirmed. Production was officially arranged.

Results & Value Delivered

• 3,000 custom coffee bags successfully launched into production

• All six designs approved in a single round

• No rework caused by valve placement or structural errors

• The client secured a standard, repeatable size for future orders

Most importantly, this project confirmed our role as a custom coffee bags with valve manufacturer, replacing an unstable supplier relationship with a packaging solution that supports long-term brand growth.